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Louvain-la-Neuve

Incize

Executive Assistant

Company description

Incize is a company offering characterization and modeling services of devices and materials used for RF applications. Incize also provides radiation hardness test services. We work with foundries and fabless companies around the world.

Job description

Incize, a Belgian hi-tech/R&D start-up, is looking for a candidate who is majoring in administration and management.

Incize is a company offering characterization and modeling services of devices and materials used for RF applications. Incize also provides radiation hardness test services. We work with foundries and fabless companies around the world.

=> We offer tests on what will become wireless chips. For now we are essentially in the communication industry but our new business developper could be in charge of developping this service in the automotive industry or IoT.

We are currently 8 full-time employees and are interested in growing and expanding our SME.

The candidate should be prepared to work in a fast-paced and innovative/hi-tech environment, and will rapidly gain a broad experience in various aspects of marketing, business development and relationships building.

This is a full time job that requires high levels of dedication and discretion. The candidate has to engage to a strict confidentiality practice.

Responsibilities

  • Assist CEO with administration tasks
    • Contracts, NDAs and agreements with clients, suppliers and administration
    • HR related administration (renewal of work permits procedures, etc.)
    • Meetings organization and pre-/post-preparations
    • Meeting minutes, action items and follow-ups
    • Travel planning and reservations
    • Handle in and out post
    • Office supplies
  • In charge of new regulations application (GDPR)
  • Identify obstacles and difficulties in operation and suggest solutions
  • Support the team in Belgium with all administrative tasks
  • Proof read reports and official documents in French
  • Handle all communication with the Belgian and European administration and funding organizations
  • Digital Marketing

Location

Louvain-la-Neuve, Belgium

Searched Profile

Profile

  • Management assistance/administration degree
  • Bilingual in French/English, with an extra for excellent knowledge of Dutch
  • Excellent organisational and communication skills
  • Accuracy, precision, availability and punctuality
  • Team player as well as able to work autonomously
  • Committed, result oriented with an analytical mindset and a quick learner
  • Strong reporting, presentation and communication skills
  • Able to practice discretion when handling confidential information
  • Professional attitude and stress resistant, excellent organization and coordination skills
  • Excellent knowledge of Microsoft office (Word, Excel and PowerPoint)

We offer

What to expect

You will be actively involved in the development of our business and will have your place as a member of our team from day one. You will have a rich opportunity to learn, develop and accumulate an international experience working closely with our customers and partners around the world.

  • A friendly, flexible and international work environment
  • Lots of freedom and chance to show and execute your own initiative and ideas
  • A genuine start-up experience
  • Infinite opportunities to learn

Kazi competences

Discover below the values and teamroles that are important for this job. Do the Kazi-test to see if you are matching with those competences.

TeamRoles

Team player
A team player can engage action from each team member and likes to work in a team. The employee has an eye for atmosphere and trust.
Planner
A planner ensures efficiency and effectiveness when achieving short-term goals. In a group, the employee focuses on the way in which the goal must be achieved.

WorkValues

Harmonious
In this job, the employee must closely follow procedures, agreements, or work methods. There is a clear job description and the employee often receives feedback about his or her performance by means of structured consultation. The employee primarily has contact within the organization and contact is informal in nature.
Accurate
In this job, accuracy and detail-oriented work are priorities.

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