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Student job
Liège
DUO for a JOB
Assistant administratif
Company description
DUO for a JOB is a start-up with a social purpose, created in November 2012. DUO for a JOB organises mentoring (coaching) between generations and cultures. It brings young people with a migration background into contact with professionals aged 50 or more who give them advise and support in their search for a job.
DUO for a JOB strives to reduce the inequalities that youngsters with a migration background encounter in accessing the job market. The not for profit organisation wants to valorise older people and encourage diversity as well as interaction between the generations.
And finally, Duo for a Job fights xenophobia by promoting social cohesion and solidarity. It has created more than 3200 duo’s and is active in Brussels, Liège, Antwerp, Ghent and Paris. The whole team consists of more than 48 fulltime staff, 150 volunteers and more than 1100 mentors.
Job description
Pour son antenne de Liège, Duo for a Job recherche un/e Assistant/e administratif/ve qui aura pour tâches :
a. Accueil
L’accueil concerne tant les bénévoles (mentors), les jeunes participant au programme (mentees) que les visiteurs externes, de manière à communiquer et transmettre l’image et les valeurs de l’asbl.
- Accueil des mentors, des mentees et des visiteurs
- Assurer un accueil convivial, patient et attentionné
- Informer les visiteurs, mentors et mentees et répondre à leurs questions
- Réception des appels téléphoniques : (potentiels) mentors, (potentiels) mentees, public (recevoir, écouter, informer, guider).
b. Soutien Logistique
- Gestion et commande de matériel pour le bureau
- Courses occasionnelles pour le bureau
- Aide pour l’organisation d’événements et d’activités
- Veiller à la bonne tenue des bureaux (propreté, disponibilité des stocks,…)
c. Soutien Administratif
- Encodage, suivi des dossiers et de toutes les activités opérationnelles dans le software DUO (outil de gestion de type CRM)
- Classement des dossiers individuels et des duos
- Imprimer les formulaires pour chaque étape du programme et les mettre à disposition de l’équipe opérationnelle
- Assurer la logistique et la gestion administrative des sessions d’information, des intervisions et des formations (encodage des données informatiques, préparation des salles, accueil des participants,…)
- Assurer la gestion de l’email général de l’association et les demandes d’inscription reçues via le site web
- Créer et classer les dossiers papier en fonction du statut
- Rédiger du courrier en français
- Aide au classement et à l’archivage des documents de l’asbl en général
- Gestion des agendas de l’équipe et de la réservation des salles
- En charge des photocopies nécessaires sur demande
- Participe activement aux réunions hebdomadaires du projet
Searched Profile
Connaissances informatiques:
- utilisation d’un software
- maîtrise de la suite Office : bonne maîtrise Excel et maîtrise de la mise en page Word
- être à l’aise avec du matériel Mac
Connaissances linguistiques
- excellente maîtrise orale et écrite du français
- la connaissance de l’anglais est un atout
Connaissances techniques
- maîtrise de la gestion d’un software
- rédaction de courrier en français
- classement et archivage
- EXCELLENTES capacités organisationnelles
Travail en équipe
- Collaboration étroite avec l’équipe opérationnelle et le responsable logistique
Autonomie
- Etre autonome, rigoureux et précis pour l’encodage dans le software
Organisation
- Faire preuve d’un grand sens de l’organisation : respect strict des délais, des horaires et des consignes
Formation assurée pour l’utilisation du software et le programme de DUO for a JOB
We offer
- Vous intégrez une équipe jeune et dynamique au sein d’un projet innovant
- Une expérience de rencontres interculturelles et intergénérationnelles
- Un projet multi-facettes se développant très rapidement
- Une formation pour apprendre à utiliser le software
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Create a Job Alert with your preferences and receive weekly job offers in your mailbox !
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or
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Apply to this student job
Please fill in the information below to apply to this job offer. Good luck!
Prefill with your Facebook account
or
Requiered information
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Explain why you’re interested in this job and how your background, interests and personality make you a suitable candidate for this position. Tip: this letter is sent directly to the company, so make sure you adapt it to this specific job description!
Create a Job Alert with your preferences and receive weekly job offers in your mailbox !
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or
Create a Job Alert with your preferences and receive weekly job offers in your mailbox !
Prefill with your Facebook account
or
Requiered information
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Explain why you’re interested in this job and how your background, interests and personality make you a suitable candidate for this position. Tip: this letter is sent directly to the company, so make sure you adapt it to this specific job description!