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HS Group

Stage - Département Admin

Description de l'entreprise

HS Group est spécialisé dans les soultions de sécurité et d'outsourcing. Notre mission est de créer une valeur matérielle et durable pour nos clients en leur permettant à nos clients de se focaliser sur leur core-business.                                 Notre Mission:                                                                                                          
Nous fournissons de manière proactive à nos clients des solutions d'outsourcing sécurisées.
Nos Valeurs:                                                                                                      Client: Les clients sont notre principale préoccupation et priorité.
Employés: Nous encourageons nos employés à se comporter comme une seule équipe et à appartenir à une seule entreprise. Nous nous concentrons sur le bien-être de nos employés.
Innovation: Nous encourageons nos collaborateurs à proposer de manière proactive des solutions innovantes pour aider nos clients à se concentrer sur leur cœur de métier.
Qualité: La qualité reste notre priorité au quotidien.

 

 

 

 

 

Description de la fonction

Position Summary: 

The Office Admin will organize and coordinate office administration and procedures, in order to ensure office effectiveness, efficiency and safety. The Office Admin is responsible for developing intra-office communication, streamlining administrative procedures, inventory control, car fleet follow up and task delegation.

Energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision. Well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people.

Experience in Word, Excell, Powerpoint and Outlook is required.     

 

Duties and Responsibilities:     

Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands
Partner with HR to maintain office policies as necessary
Organize office operations and procedures
Coordinate with IT on all office equipment
Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time
Manage contract and price negotiations with office vendors, service providers and office lease
Provide general support to visitors
Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored
Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems
Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office
Perform review and analysis of special projects and keep the management properly informed
Responsible for ensuring office financial objectives are met by preparing annual budget for the office, planning the expenditures, analyzing variances and carrying out necessary corrections that may arise
Participate actively in the planning and execution of company events
Responsible for developing standards and promoting activities that enhance operational procedures
Allocate available resources to enable successful task performance
Ensure security, integrity and confidentiality of data
Design and implement office policies and procedures
Oversee adherence to office policies and procedures
Monitor and maintain office supplies inventory
Review and approve office supply acquisitions
Car Fleet management
Mail distribution

Profil recherché

Requirements:

Excellent time management skills and ability to multi-task and prioritise work

Attention to detail and problem solving skills

Excellent written and verbal communication skills

Strong organizational and planning skills

Proficient in MS Office

Knowledge of clerical practices and procedures

Knowledge of business and management principles

Computer skills and knowledge of office software packages

Planning and Organization

Time Management

Attention to Detail

Team work

Process improvment

Inventory control

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