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Louvain-la-Neuve

Incize

Executive Assistant

Bedrijfsomschrijving

Incize is a company offering characterization and modeling services of devices and materials used for RF applications. Incize also provides radiation hardness test services. We work with foundries and fabless companies around the world.

Functieomschrijving

Incize, a Belgian hi-tech/R&D start-up, is looking for a candidate who is majoring in administration and management.

Incize is a company offering characterization and modeling services of devices and materials used for RF applications. Incize also provides radiation hardness test services. We work with foundries and fabless companies around the world.

=> We offer tests on what will become wireless chips. For now we are essentially in the communication industry but our new business developper could be in charge of developping this service in the automotive industry or IoT.

We are currently 8 full-time employees and are interested in growing and expanding our SME.

The candidate should be prepared to work in a fast-paced and innovative/hi-tech environment, and will rapidly gain a broad experience in various aspects of marketing, business development and relationships building.

This is a full time job that requires high levels of dedication and discretion. The candidate has to engage to a strict confidentiality practice.

Responsibilities

  • Assist CEO with administration tasks
    • Contracts, NDAs and agreements with clients, suppliers and administration
    • HR related administration (renewal of work permits procedures, etc.)
    • Meetings organization and pre-/post-preparations
    • Meeting minutes, action items and follow-ups
    • Travel planning and reservations
    • Handle in and out post
    • Office supplies
  • In charge of new regulations application (GDPR)
  • Identify obstacles and difficulties in operation and suggest solutions
  • Support the team in Belgium with all administrative tasks
  • Proof read reports and official documents in French
  • Handle all communication with the Belgian and European administration and funding organizations
  • Digital Marketing

Location

Louvain-la-Neuve, Belgium

Profiel

Profile

  • Management assistance/administration degree
  • Bilingual in French/English, with an extra for excellent knowledge of Dutch
  • Excellent organisational and communication skills
  • Accuracy, precision, availability and punctuality
  • Team player as well as able to work autonomously
  • Committed, result oriented with an analytical mindset and a quick learner
  • Strong reporting, presentation and communication skills
  • Able to practice discretion when handling confidential information
  • Professional attitude and stress resistant, excellent organization and coordination skills
  • Excellent knowledge of Microsoft office (Word, Excel and PowerPoint)

We bieden aan

What to expect

You will be actively involved in the development of our business and will have your place as a member of our team from day one. You will have a rich opportunity to learn, develop and accumulate an international experience working closely with our customers and partners around the world.

  • A friendly, flexible and international work environment
  • Lots of freedom and chance to show and execute your own initiative and ideas
  • A genuine start-up experience
  • Infinite opportunities to learn

Kazi vacature scan

Dit zijn de waarden en teamrollen die voor deze vacture belangrijk zijn. Doe onmiddellijk de Kazi-test om te zien of deze bij jou aansluiten.

Teamrollen

Teamspeler
Een teamspeler kan betrokkenheid en actie van elk teamlid verkrijgen en werkt graag en goed samen in een team, waarbij hij/zij oog heeft voor sfeer en vertrouwen.
Planner
Een planner zorgt voor efficiëntie en effectiviteit in het behalen van de korte termijn doelen. In een groep focust hij/zij op de manier waarop het doel behaald moet worden.

Werkwaarden

Harmonieus
In deze job dient de medewerker procedures, afspraken of werkwijzen nauwkeurig na te leven. Er is een duidelijke taakomschrijving en de medewerker ontvangt regelmatig feedback over zijn/haar prestaties door middel van gestructureerd overleg. De medewerker heeft voornamelijk contacten binnen de eigen organisatie en deze zijn informeel van aard.
Accuraat
In deze job staat nauwkeurigheid en accuraat werken voorop.

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