Assistant Belgian State Visit to Kazakhstan

🌍 Who we are - Belgian Foreign Trade Agency

Each year, the Belgian Foreign Trade Agency is responsible for the coordination of

• 2 Belgian economic missions presided over by HM the Queen
• 2 State Visits of Their Majesties the King and the Queen

These missions bring together Their Majesties, the ministers, and top-level CEOs and decision-makers from around the world. Big projects, high impact, and a great behind-the-scenes experience!

✨ What you’ll do

As an intern in our State Visits & Economic Missions team, you’ll jump right into the preparation of a major highlight:

👉 the State Visit to Kazakhstan

You’ll be part of a small, dynamic team and work closely with Belgian institutions (Royal Palace, FPS Foreign Affairs, the Belgian Embassy in Astana, AWEX, FIT, hub.brussels)

Your tasks:

• Help coordinate logistics
• Manage participant registrations
• Coordinate with hotels (rooms & meeting spaces)
• Coordination flight booking (governmental aircraft)
• Follow up on participant lists and build individual programmes
• Support transport planning and vehicle bookings
• Keep everything up to date
• Update participant info on our website & mobile app
• (Bonus: travel experience!) ✈️
• If possible, you’ll join the delegation in Astana & Almaty (11–14 Oct 2026, tbc) and assist on-site:
• Badge distribution
• Transport coordination
• Seating plans
• General event logistics

📅 Practical info

• Duration: minimum 3 months (15 July – 15 October 2026)
• Location: Brussels (Rue Montoyer 3)
• Hybrid setup: 2 days office / 3 days remote
• Travel: Kazakhstan (approx. 9–14 October 2026) - including payment of per diem

📩 How to apply

Send your CV + short motivation email to:

🗓️ Deadline: 15 June 2026

👀 Who we’re looking for

You’re:

• Fluent in French, Dutch & English (written + spoken)
• Comfortable with Excel, Teams & PowerPoint
• Super organized and detail-oriented
• Able to juggle multiple tasks (and keep your cool under pressure 😅)
• Flexible and solution-oriented when plans change last minute
• Proactive, communicative, and a real team player
• Proven experience in events or communication

Big plus:

• Knowledge of Russian or Kazakh

👉 And of course: you have a valid passport for travel

• Duration: minimum 3 months (15 July – 15 October 2026)
• Location: Brussels (Rue Montoyer 3)
• Hybrid setup: 2 days office / 3 days remote
• Travel: Kazakhstan (approx. 9–14 October 2026)
• Salary : Salary to be discussed + reimbursement of all travel costs & payement of per diem during the mission