Admin en creatieve ondersteuning - project coordinator - CONCIERGE

Join the BLOODY.MARIE crew !

We’re looking for a hands-on, heart-forward Project/Travel Coordinator to join us on our journey.

This role isn’t just about logistics. You’ll be the calm in the storm, the connector behind the scenes, and the heartbeat of our presence with our clients. Think of yourself as our Slow Impact Concierge – someone who helps us stay rooted, intentional, and purposeful while navigating a fast-paced event - alias the fixer.

This traineeship gives you hands-on experience in hospitality management, travel logistics, and project coordination within the fast-growing world of esports events.

Values: Re-Fuel, Be Curious, CelebrateRest up & Fuel (food, people & impressions)

• It's not what you know, it's who you know

What you'll do:

• Be the operational anchor for the team: managing schedules, appointments, and back-end coordination
• project management: hotel sourcing & tailor made travels
• Act as our point of contact for partners, suppliers, and hosts
• Support in setting up meaningful encounters and soulful collaborations
• Bring a sense of calm, care, and clarity to a busy few days

Tasks

This internship is a blend of impactful and sustainable business, incentives, slow travel, hospitality, trends and traditions, ESPORTS, back office, and social media.

1. IMPACT/inspiration trips for creatives

• Exploring trends and icons in destinations (food, lifestyle, sustainability, architecture, traditioins) to gather inspiration for new projects.
• Develop a program from A to Z, including budgeting, planning, visuals, and invoicing.
• MADRID 2026 and much more

1. Coordinating hotel rooms & flights for ESPORTS:

• Pokémon, Konami, Magic, Lorcana, Flesh & Blood, Riftbound – tournaments & events throughout Europe, ranging from 100 to 5000 rooms.
• sourcing hotels
• negotiations
• budgeting, loyalty, and commissions
• project management: overseeing the process from contract to handover to the project manager.

1. Community co-working Georges & Friends:

• Organizing monthly lunches and nearby team building activities.

1. Profile:

• Avontuurlijke huismuts: If you feel like you want to escape, can you view your everyday life with the same curiosity you had while traveling? Can you challenge yourself to see it with fresh eyes?
• Enthusiastic, curious, and eager to learn.
• Languages: Dutch, English, French; additional languages are a plus.
• Interest in travel, food, trends & traditions, lifestyle, sports, and relaxation.
• Skills in Google Workspace, Notion, Canva, Squarespace, and social media.

1. Social Media and Communication:

• Follow up on the social media plan and visual communication (website, newsletters, advertisements).
• Squarespace website and newsletters
• Instagram
• Facebook
• Stationery design

1. Administration and Organization:

• Accounting, coordinating projects on-site, brainstorming future initiatives, and organizing old projects.
• Use Notion for organizing
• Tracking potential clients, suppliers, and entering them into the database
• Attending events, trade shows, online presentations by suppliers (with or without support)

Join the BLOODY.MARIE crew !

We’re looking for a hands-on, heart-forward Project/Travel Coordinator to join us on our journey.

This role isn’t just about logistics. You’ll be the calm in the storm, the connector behind the scenes, and the heartbeat of our presence with our clients. Think of yourself as our Slow Impact Concierge – someone who helps us stay rooted, intentional, and purposeful while navigating a fast-paced event - alias the fixer.

Values: Re-Fuel, Be Curious, CelebrateRest up & Fuel (food, people & impressions)

• It's not what you know, it's who you know



What you'll do:

• Be the operational anchor for the team: managing schedules, appointments, and back-end coordination
• project management: hotel sourcing & tailor made travels
• Act as our point of contact for partners, suppliers, and hosts
• Support in setting up meaningful encounters and soulful collaborations
• Bring a sense of calm, care, and clarity to a busy few days

What we’re looking for:

• A natural coordinator with a warm, grounded energy
• Someone who can move fast but thinks slow – present, poised, and purposeful
• You love making people feel seen, heard, and held (while also getting sh*t done)
• Fluent in both clear planning and human connection

If you’re the kind of person who keeps a team grounded while moving things forward, and if you believe that impact grows from presence, not pressure – we’d love to have you with us

I don’t have a 9-to-5 mentality – I’m available whenever my clients need me, but I’ve also learned to disconnect when necessary to stay creative.

we will create a work flow based on our and our clients needs, meanwhile attending tourism/meeting events/fairs in Belgium and abroad - arranging site inspections- to keep up with the industry

If you’re the kind of person who keeps a team grounded while moving things forward, and if you believe that impact grows from presence, not pressure – we’d love to have you with us.

come join the team for a traineeship that gets you right in the middle of all the action-